The transition from design to construction is easier to understand when outstanding decisions are visible. Before an addition begins, review the project as a connected set of drawings, selections, responsibilities and household arrangements. A checklist should reveal open questions, not create the impression that every project follows an identical timetable.
Confirm what the current plan includes
Review the latest drawings with the team and confirm the intended use of each space. Check the connections to existing rooms, major furniture arrangements and access to outdoor areas. Ask how the written scope corresponds to the drawings.
Keep one agreed version of the decision record. If a change has been discussed but is not reflected in the current documents, resolve that difference before relying on it.
Review choices that affect other work
Windows, doors, major fixtures and built-in elements can influence openings, services and finish details. Identify which selections are confirmed, which need a final measurement and which have an upcoming decision deadline.
Ask who checks compatibility and who places each order. For owner-supplied products, clarify delivery expectations and what information the construction team needs. A product being chosen does not automatically mean it is ready for installation.
Assign the next steps clearly
Review the responsibilities for design coordination, engineering where needed, permit steps, inspections and communication. Establish what must be completed before the next phase can begin. Avoid substituting an assumed date for confirmation that a required step is ready.
Agree on the method for proposed changes. The record should make the requested change, scope implications and approval clear before the affected work proceeds.
Prepare the household and property
Discuss access, storage, temporary protections and the rooms that need to be cleared. Confirm how the household will receive notice about interruptions. Review the occupancy plan and any conditions that would require a different arrangement.
Finish the meeting with a short action list: decision, responsible person and next review point. That list gives the homeowner and project team a practical way to move forward together without losing unresolved details in a long email thread.
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